1. Our Principles
Vows of Style has designed this policy to be consistent with the following principles: Privacy policies should be human-readable and easy to find. Data collection, storage, and processing should be simplified as much as possible to enhance security, ensure consistency, and make the practices easy for users to understand. Data practices should meet the reasonable expectations of users.
2. Information We Collect
We collect information in multiple ways, including when you provide information directly to us; when we passively collect information from you, such as from your browser or device; and from third parties.
Information You Provide Directly to Us
We will collect any information you provide to us. We may collect information from you in a variety of ways, such as when you: (a) create a member profile, (b) apply for membership to Vows of Style, (c) vouch for someone’s application to Vows of Style, (d) make a donation or purchase, (e) select a Vows of Style license or tool, (f) register for an event, (g) apply for a position or fellowship, (h) contact us or provide feedback, (i) sign a petition distributed by Vows of Style, (j) upload your creative work or images, (k) or subscribe to our newsletter. This information may include but is not limited to your name, email address, phone number, mailing address, payment information, photo, geographic location, and your social media handles. We may also collect additional demographic and other information about you in connection with our conferences and events (e.g., dietary and other preferences), and the provision of this information to us by you is optional.
Information that Is Automatically Collected
Information from Third Parties
We may also collect information about you or others through third parties. For example, if you apply for Vows of Style membership, we may collect information from the references or vouchers you identified in your membership application. To the extent permitted by law, we may also collect information from third parties, including public sources, social media platforms, and marketing and market research firms. Depending on the source, this information collected from third parties could include name, contact information, demographic information, information about an individual’s employer, information to verify identity or trustworthiness, and information for other fraud or safety protection purposes.
3. How We Use Your Information
4. When We Disclose Your Information
We may disclose and/or share your information under the following circumstances:
We may disclose your information with third parties who perform services on our behalf, including without limitation, event management, candidate selection, marketing, customer support, data storage, data analysis and processing, and legal services.For example, when you apply for a membership, profile, or partnership to be selected to participate in one of our other programs, Vows of Style may share that information with the individuals designated to select participants in, and help manage, those programs, which may include people not employed by Vows of Style. Or, when you register for an event, we may share your information with vendors, third-party contractors, partner organizations, and volunteers for the purpose of organizing and running the event and related activities.
Legal Compliance and Protection of Vows of Style and Others
As we continue to develop our business, we may engage in certain business transactions, such as the transfer or sale of our assets. In such transactions, (including in contemplation of such transactions, e.g., due diligence) your information may be disclosed. If any of Vows of Style’s assets are sold or transferred to a third party, customer information (including your email address) would likely be one of the transferred business assets.
We may disclose your information with current or future affiliated companies.
We may disclose your information to any third parties based on your consent to do so.
We may disclose de-identified and/or aggregated data for any purpose to third parties, including advertisers, promotional partners, and/or others.
Vows of Style Membership
In connection with your Vows of Style membership application, we may provide your information to the individuals you’ve selected to vouch for you, and with those reviewing your application, including the Vows of Style Council whose members include people not employed by Vows of Style and who are located in various countries around the world. If you vouch for someone’s application to the Vows of Style, your information will be shared with those reviewing the application, including the Vows of Style Council, and if you provide a positive vouching statement, that statement will be shared with the applicant if and when they are admitted for membership.o Once you are a Vows of Style member, we may provide you with a public profile page, editable by you, and pre-populated with certain information you provided in your application such as your name, areas of interest, images or other content you upload, which will be publicly displayed to anyone who visits the site while logged in with their Vows of Style ID. Other information contained in your profile such as your biographical information, email address, languages spoken, country of residence, social media account information, or URL details will be displayed only to Vows of Style and Vows of Style members.
5. Legal Basis for Processing Personal Data
The laws in some jurisdictions require companies to tell you about the legal ground they rely on to use or disclose information that can be directly linked to or used to identify you. To the extent those laws apply, our legal grounds for processing such information are as follows:To Honor Our Contractual Commitments to You. Much of our processing of information is to meet our contractual obligations to provide services to our users.Legitimate Interests. In many cases, we handle information on the ground that it furthers our legitimate interests in ways that are not overridden by the interests or fundamental rights and freedoms of the affected individuals, these include: Customer Service, Marketing, Advertising, and Fundraising, Protecting our users, personnel, and property, managing user accounts, organizing and running events and programs, Analyzing and Improving our business, and Managing legal issues. We may also process information for the same legitimate interests of our users and business partners.
We may need to use and disclose information in certain ways to comply with our legal obligations.
Where required by law, and in some other cases where legally permissible, we handle information on the basis of consent. Where we handle your information on the basis of consent, you have the right to withdraw your consent; in accordance with applicable law.
6. Online Analytics
We may use third-party web analytics services (such as Google Analytics) on our Services to collect and analyze the information discussed above, and to engage in auditing, research, or reporting. The information (including your IP address) collected by various analytics technologies described in the “Cookies and Other Tracking Technologies” section above will be disclosed to or collected directly by these service providers, who use the information to evaluate your use of the Services, including by noting the third-party website from which you arrive to our Site, analyzing usage trends, assisting with fraud prevention, and providing certain features to you. To prevent Google Analytics from using your information for analytics, you may install the Google Analytics Opt-out Browser Add-on by clicking here.
7. Your Choices and Data Subject Rights
You have various rights with respect to the collection and use of your information through the Services. Those choices are as follows: Email Unsubscribe – You may unsubscribe from our marketing emails at any time by clicking on the “unsubscribe” link at the bottom of each newsletter or by emailing firstname.lastname@example.org with your request.Fundraising Analytics – You may opt out of Vows of Style’s fundraising analytics activities by contacting email@example.com with your request.Account Preferences – If you have registered for an account with us through our Services, you can update your account information or adjust your email communications preferences by logging into your account and updating your settings. EU Data Subject Rights – Individuals in the European Economic Area (“EEA”) and other jurisdictions have certain legal rights (subject to applicable exceptions and limitations) to obtain confirmation of whether we hold certain information about them, to access such information, and to obtain its correction or deletion in appropriate circumstances. You may have the right to object to our handling of your information, restrict our processing of your information, and to withdraw any consent you have provided. To exercise these rights, please email us at firstname.lastname@example.org with the nature of your request. You also have the right to go directly to the relevant supervisory or legal authority, but we encourage you to contact us so that we may resolve your concerns directly as best and as promptly as we can.
8. International Transfers
9. Security Measures
We have implemented technical, physical, and organizational security measures to protect against the loss, misuse, and/or alteration of your information. These safeguards vary based on the sensitivity of the information that we collect and store. However, we cannot and do not guarantee that these measures will prevent every unauthorized attempt to access, use, or disclose your information since despite our efforts, no Internet and/or other electronic transmissions can be completely secure.10. ChildrenThe Services are intended for users over the age of 18 and are not directed at children under the age of 13. If we become aware that we have collected personal information (as defined by the Children’s Online Privacy Protection Act) from children under the age of 13, or personal data (as defined by the EU GDPR) from children under the age of 16, we will take reasonable steps to delete it as soon as practicable.
11. Data Retention
12. Third-Party Links and Services